The best postage meters will save your business up to 30% according to Meter manufactures.
In this post, we will review the best postage meters based on monthly cost, shipping capacity and hardware costs.
Why Get A Postage Meter?
Postage meters save you time and money! Tired of wasting time in the Post Office? Do you want to reduce your shipping costs? Do you want to professionalize your cards? Equip yourself with a postage meter and enjoy rates reserved for professionals!
These devices are convenient and useful for small volumes of shipments and become indispensable if the number of letters sent by the company increases.
Automation Across Postage Classes
The postage meter can process mail a lot quicker and in a more efficient manner.
The postage meters prints a “stamp” (that includes a date and value) on all types of mail (letters, large commercial envelopes or packages) for domestic or international shipments.
Reduced Postal Rates
The postal rates of postage meters are much better than the stamp standard price. You will save 2 to 3 cents for each shipment.
At the end of the year, you are likely to save hundreds or thousands of dollars depending on your frequency of use.
Improve Corporate Image
Finally, using a postage meter will also improve your corporate image by personalizing each of the shipments along with your company’s logo.
Avoid Shipping Errors
Installing this device allows stricter management of postal expenses.
It avoids shipping errors and calculates an equitable rate. Ultimately, it eliminates the risk of overpayment.
- A detailed monthly account of all postage expenses.
- Detailed invoice of taxes.
- Availability to manually fill out a monthly deposit slip.
Who Uses Postage Meters?
Although they appear to be reserved for large companies, these devices are currently needed even in small companies.
The cost of postage meters came down a lot in recent years. Therefore, most small businesses find themselves using postage meters.
Even the smallest models of postage meters offer multiple functions, including:
- Weighing the shipments.
- Storing and selecting the company’s rates.
- Automatically uploading changes
- Analysis of postal activity.
- Inserting printed logos and advertising texts in the mail.
Postage Contract Requirement
To use these meters, the company not only has to sign a contract with a supplier, but also must agree to a postage contract.
This allows the company to benefit from the rates for professionals with lower rates of general application.
Minimum Shipments Required To Be Worth While
In general, it is estimated that the investment is useful for a business dealing with 15 daily shipments or large shipments per month.
There are several factors that lead to this conclusion:
- The direct savings due to the postage meter.
- Saving time: Depending on the type of machine used and/or the annual amount of postage, the company can save time by direct interaction with the Post Office.
- The improvement of company’s professional image.
By connecting to other devices such as a wrapping machine, postage meters have become true mail centers that helps a company avoid certain tedious tasks for employees.
How To Get Started With A Meter?
Depending on the type of model, the installation can be done by the user himself or by a specialist.
For a small postage meter, the customer receives an installation kit. However, for more help, online support is always helpful. In less than 10 minutes, it should up be and working!
For a conventional or larger postage meter, the supplier takes care of everything! Due to the complexity of the technology, a technician would visit to install and start the equipment.
Metered Mail: How Does A Meter Work?
This device is continuously connected to the central post office server.
This connection is made through the company’s internet. Without having to go through a post office, the postage is made directly from the office.
The use of the postage meter is very simple:
- Place the envelope in the slot.
- Wait until it weighs automatically.
- Select the postal rate depending on the type of delivery, such as priority letter or ordinary letter.
- Enter the postal code corresponding to the shipment.
You should also know that the operation is quite easy as most of these meters come with a touch screen or keyboard that is used to control the variables.
All postal rates are stored in the postage meter and are updated regularly through the connection to the post office server.
With each postage, the transaction is recorded in real time by the administration of the post office. This allows you to accurately invoice every postage made every month.
Buyers Guide: What To Look For
The choice of a postage meter model is based on a series of criteria that must be considered. To help you, we have created a quick guide here with all the necessary explanations.
Cost of Postage Meters
Making the decision to equip your business with a postage meter is an excellent solution in terms of savings.
However, you will still have to think about a budget for the general operation. In this section, you will find the necessary information on the subject.
All postage meters work using the same technology. There are several specifications that must be taken into account
- Fluidity: How often can postage shipments be processed? Are you able to insert letters for automated envelope filling?
- Drivability: Manual keyboard or touch screen? All machines are equipped in the same way. However, some have the advantage of a touch screen for optimal handling.
- Printing: Depending on the model, the print quality will be different. It could be colored, black and white, and more or less sharp. It can have a number of text ads in the print, or several other options.
- Funding: The duration of the lease, the possibility of changing the machine according to the technological evolution.
- Assistance: The help service for the installation, a diagnosis in case of failure or a low ink cartridge warning.
Volume Based Meters
This is the first criterion to consider. Define in advance what number of shipments you will deal with per day. After that you will have the option for choosing one of the following:
- A small postage meter: Which are intended to cater postage requirements that don’t exceed thirty letters per day.
- A conventional postage meter: If you need to send out between 30 and 200 letters a day.
- Large postage meter: A range of machines designed to process up to 1,000 letters a day.
Various models of postage meters offer additional equipment. You must determine your needs beforehand as it will get easier for you to choose the best one and allow your provider to offer you the most appropriate product.
- An ultra-precise integrated weighing system to avoid shipping errors.
- A mail folder: Particularly useful for mass mailings or simply to make the job easier and save time.
- A system of automatic enveloping.
Postage Meters Reviews – The Best Companies
1.Pitney Bowes Postage Meters: Industry Leader
The Bowes Group Pitney is originally from the United States. It is one of the global giants of automatic franking.
Like its main competitors, the brand offers a wide range of postage meters. It offers everything from the most basic models to industrial postage solutions.
Origin of Automated Postage
The American company Pitney Bowes was the pioneer in manufacturing postage meters in 1920. Its headquarters is now in Connecticut, but its products and solutions are sold all over the world.
Pitney Bowes in figures is:
- 63 billion dollars of annual sales.
- 36,000 employees
- 2 million customers
- 3,500 active patents.
The range of Pitney Bowes postage meters is wide and varied to meet the needs of any type of business. These are the star products for each level of need:
Low Volume Devices
DM55: An ultra-compact postage meter to enjoy the fundamental characteristics of a postage meter: letter weight, postage to the penny, etc.
For Average Volumes
DM220i: 45 envelopes per minute, up to 100 beads, differential weight. The DM220i is ideal for most SMEs.
Pitney Large Volume Meters
DM400c / 425c / 475: Complete solution for the safe shipment of a large number of envelopes every day. From 80 to 120 envelopes/min.
Pitney Bowes production postage meters production
DM1000 industrial electronic: Ideal for companies, where the sending of mass mail is a daily strategy. It offers access to postal rates and mass mail rates.
2) Neopost Postage Meters
As a company based in France, the Neopost brand offers a wide range of postage meters. Some models do not even occupy more space than a coffee machine, while the most efficient ones will require their own office.
The Neopost brand was created in 1924 in the United Kingdom. It became French in 1929. The brand is now among the leaders in electronic processing and shipment automation solutions.
Whether you need to send a dozen invoices in a day, or want to manage a marketing campaign via mail to thousands of recipients, there is a Neopost postage meter adapted to your needs.
Low Volumes Models
IS280: ideal for SMEs or self-employed, this ultra-compact model is a complete office in your home.
IS-350 OLS: up to 20 cards per day, with a 3 kg tray integrated. The best of the Neopost compact postage meters.
IS-420 OLS: with a capacity of 50 items per day and an automatic feeder, this model is intended for more substantial needs.
Intermediate Volumes Models
IS-440 OLS: processing speed of 95 letters per minute, statistics of emails available in the client’s online account. It offers performance with high functionality.
IJ-65 OLS EcoNeo: EcoNeo is the range that is characterized by lower energy consumption during manufacturing, as well as during its use.
Large volumes Models
IS-5000/6000 Expert: with the processing speed exceeding 200 letters/min, these models do not just automate mail processing; they industrialize it.
IS-6000 Pro MIxte: Offers high resolution printing, integrated label dispenser, color touch screen, and silent function. This is the best Neopost postage meter.
3) Frama Postage Meters
Frama franking machines, used by hundreds of thousands of customers around the world, are marketed by the DOC’UP brand. Following is a small presentation of the range.
Frama postage machines to send limited volumes
It is designed for small needs (a postage of up to 30 times per day). With the EcoMail you can already enjoy the fundamental advantages of an automatic postage machine, such as saving time, money and visibility. This model may be the most basic, but it has a touch screen.
EcoMail’Up satisfies the needs of most small businesses, such as postage sorting, automatic updates, and 8 memory places assigned to prints of advertising prints.
With a capacity of more than 3,000 postages, this model can already satisfy the most substantial needs.
The PowerMail allows you to manage national or international shipments just by pressing the touch screen.
With MailMax, everything is bigger. Both the volume of postage and the size of the touch screen (73 x 95 mm) is significantly big. It allows substantial increases in productivity for your business.
This high-end model can process large volumes of mail. The Mailmax Comfort has an automatic feeder for maximum efficiency without needing your intervention.
With a rate of 120 letters per minute, the Mailmax Speed is designed for more demanding uses.
It has a high level of reliability that guarantees a higher print quality even at a fast pace.
Postage Meter Cartridges
The postage meters obviously have printers, and printers need ink. Cartridges for postage meters are a specific supply, exclusive of rental from a specialized manufacturer or an independent distributor.
The postage meters distribution is strictly reserved to the dealers with an official license. However, the cartridges can be marketed freely.
The specialists in the market (Neopost, Pitney Bowes, Hasler) manufacture and distribute their own ink refills.
Try To Stick To the Same Brand
Also, other producers or distributors offer ink cartridges for these machines. It is not necessary to buy from the manufacturer of your postage meter brand.
However, just be a little careful because if these cartridges damage the machine, you cannot claim the warranty since you used a different brand.
Generally, using other brand’s cartridges that are officially approved will not interfere with the warranty.
Ink Cartridge Requirements
To be approved by the Post Office, the ink cartridges must meet a series of requirements:
- The ink must be indelible.
- It must allow a good readability.
- The contrast of the impressions should be fair enough.
- The result must adapt to the high-speed classification.
If the original packaging is left intact, the cartridges can be stored for only one to two years before use. Consult with your supplier to get more information on this topic.
The cartridges for the postage meter have a warranty that varies according to the brand. Warranty is valid for up to a maximum of 3 years.
How Much Does it Cost To Rent A Meter?
Although postage-machinery rental companies may offer prices that differ, you can make an average:
- Between $20 and $30 per month for a small postage meter.
- Between $150 and $250 per month for a large model.
You should also know that most providers include the maintenance contract in the budget.
Finally, complementary elements will be added to the budget:
- The cost of shipping by the post office.
- The annual fee in the name of the post office if you want to personalize the envelopes with the colors of your company.
- Consumables: ink cartridges, blank labels for printing, envelopes.
Rental Cost of Small Meters
The small postage meter is intended for companies that send less than 30 envelopes per day.
With a small mailing volume, it is difficult to obtain economic benefits from the standard rental postage meter.
Therefore, companies could rarely benefit from the productivity gains and ease of use offered by the mail meter. These small postage meters are the most compact models on the market.
Your rental can cost around $25 to $50 every month. With this extremely low-cost device, it is possible to enjoy the benefits of postage meters even if you have to send out 10 or 20 envelopes every day.
Rechargeable Postage Meter
You can take advantage of having a rechargeable postage meter with digital technology:
- Simplify the recharging process
- Automatic tariff update
- Inspection of remote counters by the manufacturer/distributor
- Data management system
- Customization of advertising messages
Postage Meters Vs. Stamps.Com
A postage meter is linked to a contract with a specialized service provider. The supplier will propose an annual lease. Usually, it also includes a maintenance service for the machine.
In addition to this first expense, the overall budget of the operation must be considered based on other factors such as:
The volume of daily mail:
- less than 30 letters per day
- between 30 and 200 letters
- between 200 and 1,000 daily deliveries of letters
Once your needs have been defined, you have to choose the most suitable machine size. You have options for small, conventional or large. Apart from that, you should consider:
- The necessary options in the postage: balance, folding, automatic envelope filling option.
- Optional services:
- Number “X” of management accounts: It should be according to the number of services or internal departments in your company that need to use a postage meter.
- Number of different personalized prints you want to print on each envelope.
Encryption & Security
Security is guaranteed by encrypting the information in a totally closed hardware component, which is impossible to manipulate.
The equipment is connected via modem to a server, which allows the automatic updating of postal rates, the rapid recharging of the postage and the remote control of all the operations carried out.
The Final Verdict
The best small business postage meters are Pitney Bowes DM125, Neopost IN-750, and Neopost IS-6000.
The new postage meters with digital technology guarantee total control and reliability of the postage process for small businesses. Another useful piece of equipment is a document scanner.
Ruben has been doing online marketing for the last 4 years. Prior to that, he spent 15 years managing different brick-and-mortar businesses, in the home improvement and logistics industries. Overall, he has 20 years of business experience under his belt. Recently, he added SEO, affiliate marketing, and link building to his business skills.